PA TO THE MD

Job Type Fixed term contract
Nature Full Time
Company EXACT MANPOWER CONSULTING LTD
Application deadline 16 Aug 2019
Industry Automotive/ Mobile Plant Parts
Position Level Managerial

REPORTING STRUCTURE

Reporting To: MANAGING DIRECTOR Supervision Of: NON Interact With: EVERYONE

MAIN DUTIES

  • Supervises and oversees use of office supplies.
  • Sets up mail distribution and dispatch system and procedure.
  • Provides administrative, secretarial and logical support to the Managing Director.
  • Prepares/types from raw data, reports, minutes, correspondences and similar material for the office of the Managing Director.
  • Provides and respond to routine information needs and inquiries.
  • Organise the Managing Directors travel, including flight bookings and hotels.
  • Tracks and ensure proper flow of documents that are forwarded to the territorial Manager for approval and ensures the documents get to respective offices timely.
  • Ensures accurate and up-to date record keeping /filling in the office of the Managing Director.
  • Responsible for keeping the Managing Directors office and its front office tidy.
  • Attending to Managing Directors visitors and keeping truck of all his appointments.
  • Preparing weekly and monthly reports (visitors schedule & employee travel schedule) for the Managing Director.
  • Preparing meetings and presentations for the Managing Director with the customers.
  • Office administration plus other duties and function as defined by the Managing Director
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CANDIDATE SPECIFICATION

Education: Diploma Experience: 5 years Skills: Communication , Computer Skills , Oragnisation Skills , Interpersonal Skills Ability to: Detailed oriented with the ability to focus on quality, accuracy, and attention to detail , Able to manage time effectively , Pay attention to details Culture: Multicultural Software: PowerPoint , excel Knowledge Of: Computer literate Personality: Hard working , Attention to details , Result oriented. , Multi-tasker
Minimum Qualifications
  • Work experience in a busy Administration office
  • Diploma in secretarial duties or other related diploma’s.
  • At least 5 years experience in similar position

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