PA TO THE MANAGING DIRECTOR

Job Type Fixed term contract
Nature Full Time
Company EXACT MANPOWER CONSULTING LTD
Application deadline 26 Dec 2019
Industry Construction/ Architectural / Property
Position Level Managerial


REPORTING STRUCTURE

Reporting to: Managing Director Supervision of: Non Interact with: All employees

MAIN DUTIES

  • Degree in Secretarial Services from a reputable institute 
  • Two years’ Experience as Executive Secretary is an added advantage
  • Ideally previous admin experience as well and some secretarial experience
  • Excellent written and verbal English communication skills
  • Computer knowledge Microsoft Word , Microsoft Excel , Powerpoint, Publishedr
  • Capable of performing printing service, photocopying and fax services
  • Strong interpersonal skills, Patient and Tolerant

CANDIDATE SPECIFICATION

Education Bachelors degree
Experience 2 years
Skills Management
Ability to: Communicates and influences effectively
Culture Multicultural
Software basic computer
Knowledge of: MICROSOFT OFFICE
Personality Hard working

Minimum Qualifications

•    Schedule meetings and arrange conference rooms.

•    Alert manager about cancellations or new meeting.

•    Handle information requests.

•    Prepare correspondence and stuff mail into envelopes.

•    Arrange for outgoing mail and packages to be picked up.

•    Greet and receive visitor.

•    Serving refreshments to visitor.

•    Prepare confidential and sensitive documents.

•    Determine matters of top priority and handle accordingly.

•    Prepare agenda for meetings.

•    Helps prepare office Stationary orders.

•    Operate office equipment, such as photocopy machine and scanner.

•    Receive and relay telephone messages.

•    Direct the general public to the appropriate staff member.

•    Maintain hard copy and electronic filing system.



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